GetFlowDef API

Returns the complete definition of a workflow, including all step definitions and their task definitions.

Endpoint

/srv.asmx/GetFlowDef

Methods

GET /srv.asmx/GetFlowDef?AuthenticationTicket=...&DomainName=...&WorkflowName=...
POST /srv.asmx/GetFlowDef (form data)
SOAP Action: http://tempuri.org/GetFlowDef

Parameters

Parameter	Type	Required	Description
`AuthenticationTicket`	string	Yes	Authentication ticket obtained from `AuthenticateUser`.
`DomainName`	string	Yes	Name of the domain/library that owns the workflow definition.
`WorkflowName`	string	Yes	Name of the workflow definition to retrieve.

Response

Success Response

<root success="true">
  <FlowDef
    FlowDefID="126"
    FlowName="ContractApproval"
    DomainId="45"
    DomainName="Corporate"
    ActiveFolderPath="/Corporate/Contracts"
    RequiresStartUpPlayers="false"
    Active="true"
    OnEndMoveToPath="/Corporate/Archive"
    OnEndEventUrl="https://erp.example.com/workflow-complete"
    Hide="False">
    <StepDef StepNumber="1" StepName="Review">
      <TaskDefs>
        <TaskDef
          TaskDefId="55"
          TaskName="LegalReview"
          DeadLine="48"
          RequiredAssigneeCount="0"
          SuperVisorId="7"
          SuperVisorName="john.smith"
          SupervisorNotificationOnDue="24"
          Priority="5"
          AllowedStartTimeSpan="0"
          ReminderTimeSpan="0">
          <Requirements>
            <Requirement Name="LastestVersionRead" Definition="" RefObjectId="0" />
          </Requirements>
          <Permissions>
            <Permission Name="EditDocument" Value="False" />
            <Permission Name="ChangeFinishdate" Value="False" />
            <Permission Name="Postpone" Value="False" />
            <Permission Name="ChangePriority" Value="False" />
            <Permission Name="EditNextStep" Value="False" />
            <Permission Name="EditAllSteps" Value="False" />
          </Permissions>
          <instruction>Please review the contract carefully.</instruction>
          <AssigneeList>
            <Users>
              <user id="12" login="jane.doe" fullname="Jane Doe" />
            </Users>
            <UserGroups>
              <group id="3" name="Legal" />
            </UserGroups>
            <SpecialUserRoles>
              <SpecialUserRole RoleId="-1" RoleDescription="DocumentOwner" />
            </SpecialUserRoles>
          </AssigneeList>
        </TaskDef>
      </TaskDefs>
    </StepDef>
    <Supervisors>
      <User id="7" />
    </Supervisors>
  </FlowDef>
</root>

Error Response

<root success="false" error="[901] Session expired or Invalid ticket" />

FlowDef Attributes

Attribute	Description
`FlowDefID`	Unique numeric identifier of the workflow definition.
`FlowName`	Name of the workflow definition.
`DomainId`	Numeric ID of the owning domain/library.
`DomainName`	Name of the owning domain/library.
`ActiveFolderPath`	Full infoRouter path of the folder where the workflow is active.
`RequiresStartUpPlayers`	`true` if the workflow requires startup players to be assigned at submission time.
`Active`	`true` if the workflow is currently active and accepting new submissions.
`OnEndMoveToPath`	Path documents are moved to when the workflow completes. Empty string if disabled.
`OnEndEventUrl`	Webhook URL called when the workflow completes. Empty string if disabled.
`Hide`	`True` if the workflow is hidden from the folder UI.

StepDef Attributes

Attribute	Description
`StepNumber`	Numeric order of the step (1-based).
`StepName`	Display name of the step.

TaskDef Attributes

Attribute	Description
`TaskDefId`	Unique numeric identifier of the task definition.
`TaskName`	Display name of the task.
`DeadLine`	Number of hours from task creation until the task is due. `0` means no deadline.
`RequiredAssigneeCount`	Assignee selection mode: `0` = all must complete, `1` = auto-select one, `2` = assign to all, one is enough.
`SuperVisorId`	User ID of the task supervisor. `0` if none.
`SuperVisorName`	Login name of the task supervisor.
`SupervisorNotificationOnDue`	Hours before due date when the supervisor is notified. `0` to disable.
`Priority`	Task priority: `0` = none, `1` = low, `5` = normal, `10` = high, `11` = urgent.
`AllowedStartTimeSpan`	Hours before due date that define the earliest the task can be started. `0` means no restriction.
`ReminderTimeSpan`	Hours before due date when the assignee receives a reminder notification. `0` to disable.

TaskDef Child Elements

`<Requirements>`

Lists completion requirements. Each <Requirement> element has:

Name — Requirement type (e.g. LastestVersionRead, Edit, Comments, Approval, SOXReview, ISOReview).
Definition — Supplemental definition text (used for some requirement types).
RefObjectId — Referenced object ID (used for some requirement types).

`<Permissions>`

Six named boolean permissions for the task assignee:

EditDocument — Assignee may edit the document.
ChangeFinishdate — Assignee may change the finish date.
Postpone — Assignee may change the due date.
ChangePriority — Assignee may change the task priority.
EditNextStep — Assignee may change next-step routing.
EditAllSteps — Assignee may change routing for all remaining steps.

`<instruction>`

Free-text instruction for the task assignee.

`<AssigneeList>`

Contains three sub-elements:

<Users> — Individual users (<user id="..." login="..." fullname="..."/>).
<UserGroups> — User groups (<group id="..." name="..."/>).
<SpecialUserRoles> — Special roles such as document owner or submitter (<SpecialUserRole RoleId="..." RoleDescription="..."/>).

Required Permissions

Any authenticated user may call this API. Anonymous (unauthenticated) access is not permitted.

Example

GET Request

GET /srv.asmx/GetFlowDef
    ?AuthenticationTicket=3f7a1b2c-4d5e-6f7a-8b9c-0d1e2f3a4b5c
    &DomainName=Corporate
    &WorkflowName=ContractApproval
HTTP/1.1
Host: yourserver

POST Request

POST /srv.asmx/GetFlowDef HTTP/1.1
Host: yourserver
Content-Type: application/x-www-form-urlencoded

AuthenticationTicket=3f7a1b2c-4d5e-6f7a-8b9c-0d1e2f3a4b5c&DomainName=Corporate&WorkflowName=ContractApproval

Notes

The response always includes the full set of step and task definitions.
To list all workflows for a domain without step detail, use GetDomainFlows.
To list workflows active on a specific folder, use GetFolderFlows.

GetDomainFlows – List all workflow definitions for a domain (without step detail).
GetFolderFlows – List workflow definitions active on a specific folder.
CreateFlowDef – Create a new workflow definition.
ActivateFlowDef – Activate a workflow definition.
DeactivateFlowDef – Deactivate a workflow definition to allow changes.
AddFlowStepDef – Add a step to a workflow definition.
AddFlowTaskDef – Add a task definition to a workflow step.
DeleteWorkflow – Permanently delete a workflow definition.

Error Codes

Error	Description
`[900]`	Authentication failed — invalid credentials.
`[901]`	Session expired or invalid authentication ticket.
Domain not found	The specified `DomainName` does not exist.
Workflow not found	No workflow named `WorkflowName` exists in the specified domain.
Permission error	Anonymous access is not permitted; a valid authenticated ticket is required.